We could all be doing a lot more to reduce our business costs. These cost control measures can be applied in the overheads, staffing and general budget distributions. Although there is an area you can lower costs which is far less uncomplicated, and that’s your printing. Printing costs can be a silent assassin and one that you won’t want your business to fall prey to. In the interest of shaping up and saving your spend, work to implement these printing cost savings today.
Use an efficient printer only
We’re only as good as the tools we use, and many businesses have failed to upgrade their printing solutions to a device that befits the fast-paced nature of a modern office. By syncing the entire office into a quality device with accompanying ink for hp 61 printer, you’ll find that those frequent breakdowns will reduce, and the speed at which copies are provided will eliminate the line-up congestion altogether.
Get a second screen
It’s 2019, and one screen is no longer cutting it. If you’re looking to take a hard stand against printing costs, you may want to offer all employees a second screen. Sure, this will be a large upfront cost to begin with, but it’s a long term strategy that will mitigate an ongoing issue and it’s a great green initiative that allows your team to diminish their waste. It also has the added benefit of allowing for a more efficient workflow.
Have you considered printing less and scanning more? It’s not a groundbreaking formula, but it’s one that has cut costs without introducing any complex devices or revised processes. Simply print the first of as many copies as you need, and proceed with scanning the rest. The paper cost will remain the same, but your ink and printer unit will not need to work as hard to produce the work.
Print in draft quality
If you’re printing a copy of something to bring to a meeting, then chances are this will not be a final copy. Reserve traditional printing for final documents and things that are client-facing, and ensure that all internal communications and first drafts are to be printed in draft mode. Set a standard in your workplace, and watch the savings follow.
Ink cartridges are often thought to be the most expensive part of the printing process, but your humble paper supply may also have a fair bit to answer for. Paper is used in large volumes, despite the amount of recycled paper available at any given point. If you are looking to mitigate costs quickly and efficiently, establish a recycling tray that people can use. If this printing job is not becoming an official instrument, one can simply print on the other side and save a fresh page.
Cut the colour
Not every department needs to print in colour, but that doesn’t mean it’s not happening. Have an open discussion with your team about who needs to print in colour, and agree upon which teams will do so. Reserve colour privileges for those who reside in the creative departments as well as those who need to print final copies for client-facing materials.
Implement these changes within your office and watch your printing spend reduce dramatically, freeing you up to reinvest much-needed funds into other areas of your business. There may be resistance at first, so take the time to demonstrate why this is a concern that everyone in the office should be actively working to reduce. You can even incentivise teams by seeing which department can save the most, and award those accordingly.